Administrative Project Technician

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Mar 2019

Administrative Project Technician

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Bishop's University
March 1, 2019
Sherbrooke, Canada
Job Type


Bishop’s University is seeking a qualified and dedicated individual to fill a temporary full-time position as Administrative Project Technician in the Buildings & Grounds department.  Reporting to the Manager Capital Planning & Projects, the incumbent will assist the Bishop’s University project management team in the administrative follow-up of the various construction and renovation projects on campus buildings. He/she will play a central role in the team by taking care of the implementation of the administrative processes surrounding the management of construction and renovation projects, from the definition of needs and opening of a project to its conclusion. This position has a work week of 32.5  hours from Monday to Friday and the working period will not exceed two years

Nature of duties and responsibilities

  • Assist the project team in their administrative tasks such as: budget follow-up, update of the spread sheets for invoice payment, follow-up of denunciations and receipts in contracts and other follow-ups, etc.;
  • Supervise project management processes and methodologies (opening of files, purchase order, contracts …)
  • Manage the tendering process (quote writing, publication of documents and addenda) in collaboration with the Procurement Manager;
  • Assist Project Managers in communications during projects in collaboration with the Communications Department;
  • Assist the manager in the preparation of financial statements, project monitoring reports and project statistics in collaboration with the finance department;
  • Maintain the projects documentation up to date and prepare the files to be sent to archives;
  • Maintain an appropriate documentation procedure for projects and archives;
  • Work on improving internal processes;
  • Write letters, tender specifications and technical reports, as required;
  • Perform various other tasks such as setting up of the compilation of technical and operational data, take photographs, complete forms, update documents, renew technical documentation, etc.;
  • Performs additional similar / related task as required.

Qualifications and Requirements

  • College degree (DEC) in Technology of Architecture, Civil Engineering or Office Administration
  • Minimum 2 year of pertinent experience in a Project Management team
  • Knowledge of MS Office tools and more specifically Excel (advanced)
  • Ability to manage multiple projects simultaneously
  • Ability to work in a team and multiple stakeholders
  • Minimal knowledge of financial analysis of projects and follow-up
  • Working knowledge of English and French, oral & written
  • Rigor, sense of organization, autonomy
  • Knowledge and / or experience in the field of construction and building will be an asset

Classification:  Class 12    $24.54 to $32.02   per hour  (APBU – unionized position)

If interested, please submit your curriculum vitae and cover letter, including what position you are applying for by March 24, 2019 before 4:00 pm to [email protected]

Per the Collective Agreement, priority will be given to qualified internal applicants. Please note that only candidates selected for an interview will be contacted and testing may be required. Thank you for your interest. We implement an equal access employment / program under the Act respecting equal access to employment in public bodies for women, visible minorities, ethnic minority, Aboriginal and disabled people (including the possibility of accommodation during the selection and pre-selection of candidates).

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