Bilingual Administrative Assistant (5/5 French & English)

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29

Mar 2018

Bilingual Administrative Assistant (5/5 French & English)

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Published
March 28, 2018
Location
Sherbrooke
Category
Job Type

Description

Motrec International is looking for a bilingual and versatile person to perform diversified administrative tasks.

The role of administrative assistant will be divided into four segments:

  1. Support the parts sales team through various administrative tasks. (60%)
  2. Support the vehicle sales team through various administrative tasks. (20%)
  3. Handle secretary/receptionist duties. (10%)
  4. Support management to meet various demands. (10%)

This stimulating work is tailored for a person who appreciates having diverse duties and who welcomes challenges.

Main responsibilities:


Part sales

  • Data processing
  • Billing
  • Shipping
  • Inform the clients
  • Assist the Parts Sales Coordinator
  • Sales analysis
  • Participate in sales growth


Secretary / receptionist duties

  • Answer, filter and transfer calls
  • Greet visitors
  • Manage mail
  • Filing and archiving
  • Perform related administrative tasks


Management support

  • Support the President by assisting with calendar handling and follow-up
  • Plan meetings
  • Manage correspondence and follow-ups
  • Coordinate business trips

Qualities required:

  • Autonomous and proactive
  • Thorough and well-organized
  • Capacity to anticipate and manage priorities
  • Discrete and mature
  • Communicates easily and strives through teamwork

 

Required competencies:

  • Bilingualism is mandatory (English and French), written as well as spoken (5/5)
  • Diploma of vocational studies (DEP) or College diploma (DEC), with relevant experience
  • Minimum of 2 years’ experience in a similar position
  • Knowledge of common MS Office Suite software
  • Experience with manufacturing management software (ERP) is an asset

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